This Privacy Policy describes how ElectionSuite, a Ping Enterprises LLC brand, and its affiliates ("ElectionSuite," "we," "our" or "us") collect, use, and share information in connection with your use of our Web sites, services, and applications (collectively, the "Services"). This Privacy Policy (the "Privacy Policy") does not apply to information our customers may process when using our Services.
If you are looking for CCPA-specific information, check out our CCPA Privacy Notice as well, which is incorporated into this Privacy Policy.
We may collect and receive information about users of our Services ("users," "you," or "your") from various sources, including (i) information you provide through your user account on the Services (your "Account") if you register for the Services; (ii) your use of the Services; and (iii) from third-party services and partners.
We recommend that you read this Privacy Policy in full, including the Additional Disclosures referenced at the bottom of this document, to ensure you are fully informed. If you have any questions about this Privacy Policy or ElectionSuite's data collection, use, and disclosure practices, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..
1. Information We Collect
- Information You Provide
Name, date of birth, Zip code, and redacted voter ID
The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information. - Information We Collect When You Use Our Services.
How you use our Web site. - Information We Receive from Third Parties.
Name, date of birth, address, Zip code, complete voter ID, email address, phone number, preferred notification method, and limited demographic information when available.
2. How We Use Information
We use the information we collect in various ways, including to:
- Provide, operate, and maintain our Services;
- Understand and analyze how you use our Services;
- Develop new products, services, features, and functionality;
- Communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to the Service;
- Process your transactions;
- Send you text messages and email notifications;
- Find and prevent fraud; and
- For compliance purposes, including enforcing our Terms of Service, or other legal rights, or as may be required by applicable laws and regulations or requested by any judicial process or governmental agency.
3. How We Share Information
We may share the information we collect in various ways, including the following:
- Vendors and Service Providers. We may share information with third-party vendors and service providers that provide services on our behalf, such as helping to provide our Services and to provide you with information relevant to you.
- Aggregate Information. Where legally permissible, we may use and share information about users with our partners in aggregated or de-identified form that can’t reasonably be used to identify you.
- Third-Party Partners. We also share information about users with third-party partners in order to receive additional publicly available information about you.
- Analytics. We use Google Analytics at electionsuite.co. Google Analytics uses cookies to collect non-identifying information. Google provides some additional privacy options regarding its Analytics cookies at http://www.google.com/policies/privacy/partners/.
- Business Transfers. Information may be disclosed and otherwise transferred to any potential acquirer, successor, or assignee as part of any proposed merger, acquisition, debt financing, sale of assets, or similar transaction, or in the event of insolvency, bankruptcy, or receivership in which information is transferred to one or more third parties.
- As Required By Law and Similar Disclosures. We may also share information to (i) satisfy any applicable law, regulation, legal process, or governmental request; (ii) enforce this Privacy Policy and our Terms of Service, including investigation of potential violations hereof; (iii) detect, prevent, or otherwise address fraud, security, or technical issues; (iv) respond to your requests; or (v) protect our rights, property or safety, our users and the public. This includes exchanging information with other companies and organizations for fraud protection and spam/malware prevention.
- With Your Consent. We may share information with your consent.
4. Security
ElectionSuite is committed to protecting your information and the integrity of public elections. To do so, we employ a variety of security technologies and measures designed to protect information from unauthorized access, use, or disclosure. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal information.
5. Data Retention
We retain personal information we collect from you where we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested or to comply with applicable legal, tax, or accounting requirements).
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
6. Access
If you are an election official, you may access certain information associated with your Account by logging into our Services or emailing This email address is being protected from spambots. You need JavaScript enabled to view it.. If you terminate your Account, any public activity on your Account prior to deletion may remain stored on our servers and may remain accessible to the public.
To protect your privacy and security, we may also take reasonable steps to verify your identity before updating or removing your information. The information you provide us may be archived or stored periodically by us according to backup processes conducted in the ordinary course of business for disaster recovery purposes. Your ability to access and correct your information may be temporarily limited where access and correction could: inhibit ElectionSuite's ability to comply with a legal obligation; inhibit ElectionSuite's ability to investigate, make or defend legal claims; result in disclosure of personal information about a third party; or result in breach of a contract or disclosure of trade secrets or other proprietary business information belonging to ElectionSuite or a third party.
7. Your Choices
You may unsubscribe from receiving certain promotional emails from us. If you wish to do so, simply follow the instructions found at the end of the email. Even if you unsubscribe, we may still contact you for informational, transactional, account-related, or similar purposes.
Many browsers have an option for disabling cookies, which may prevent your browser from accepting new cookies or enable selective use of cookies. Please note that, if you choose not to accept cookies, some features of our Services may no longer work for you.
8. Children's Privacy
ElectionSuite does not knowingly collect information from children under the age of 13, and children under 13 are prohibited from using our Services and from participating in elections. If you learn that a child has provided us with personal information in violation of this Privacy Policy, you can alert us at This email address is being protected from spambots. You need JavaScript enabled to view it..
9. Changes to this Privacy Policy
This Privacy Policy may be modified from time to time, so please review it frequently. Changes to this Privacy Policy will be posted on our websites. If we materially change the ways in which we use or share personal information previously collected from you through our Services, we will notify you through our Services, by email, or other communication.
10. International Data Transfers
ElectionSuite’s platform is, at this time, only eligible for access and use by voters and election officials that are United States citizens. Access and/or use of Services by individuals who are not citizens of the United States is prohibited.
Contact Us
If you have any questions or concerns about this Privacy Policy, please feel free to email us at This email address is being protected from spambots. You need JavaScript enabled to view it..
The data controller of your personal information is Ping Enterprises LLC.